Document Management System

Whether it is for the monthly payment of household bills; for restoring your tax documents or lessening the mounting pile of office files - this online system helps you to organize, index and store documents for easy retrieval at any point of time. It involves a simple process of scanning the original paper documents, storing the images and then reclaiming them in no time. All the documents will be preserved by an extremely disciplined and intelligent inbuilt manager - its efficient management capabilities relieve you from the harrying anxiety of spotting the right file when required, from hundreds of others.

The process of search is conducted within the blink of an eye - the program rummages through all the categories or sections under which a file may be stored: the name of the image, the date on which it was stored or any other additional tag used for the convenience of locating the file easily. All this is, to reduce your time in sifting through piles of documents.

Each document is assigned as a profile sheet with elaborate description of the document, its author, client matter information, document type (brief, contract, and memo) and other items. Both this profile and the full text of the document are indexed for rapid retrieval. A file name is assigned by the document management system, which decides where to store the document based on criteria set up by the user.

Advanced categorization helps the user to easily find the documents of a particular type that contains the certain words searched for. Full text indexing can also be of assistance in conflict checking. The system enables the user to view a document in the list, where the document opens at the specific text for which the user has searched.

Whether this system is installed for domestic use or for office, storing and retrieving information at the time of requirement was never so convenient.

This application enables you to:

• Keep track of documents easily without any physical efforts or wasting time in finding documents or re-creating documents they cannot find.
• Compile information and preserve them as an asset that can be utilized at any point of time. Knowledge is thus stored centrally into the online system and retained with much security.
• Manage documents of multi-department office and group knowledge by which the documents can be categorized and managed based on the department and group level. Each department can create and manage its own information.
• Advanced Search Features enable full text searching of attached MS Word and PDF documents.
• It can handle paper and electronic documents simultaneously.

When there are too many things to be achieved within too little time we surely require a system that can keep pace with the fast life with proper management of our essentials.